Welcome to the August edition of the Employment Hero Product Update. We’re moving full steam ahead into the second half of the year, which means one thing: we’ve got a whole bunch of new products to share with you.

So, what’s new? We introduced the ability to automatically approve timesheets, a new Zapier integration, an easier way to upload tasks to the ATS, a new custom form feature, more SmartMatch improvements, and much more. Everything is there and ready to use on the platform – let’s get started.

Automatically approve timesheets

Available for the following HR plans: Platinum

We’ve just made managing timesheets a whole lot easier with our all-new auto-approval feature.

Customers will now see a toggle to enable or disable the auto-approval feature, by navigating to C.Company Settings > Job Settings > Timesheet Self-Approval.

When enabled, if start and end time timesheets that employees submit (daily or weekly) match their scheduled shift, they will be automatically approved, given that the following matches:

• Date
• Shift start time
• Shift end time
• Cost center
• Type of work
• Number of breaks

Learn more about auto-approving timesheets.

Custom Colors Now Available

Available for the following HR plans: Platinum

You can now replace the default purple with your brand colors, making it a unique product.

Just go to Settings > Custom Branding > Custom Color Scheme to start.

Learn more about customizing your HR platform here.

Improved workflow experience

Available for the following HR plans: Platinum

Previously, employee record edit workflow templates lacked essential dynamic fields, limiting your ability to include critical contextual information such as an employee’s primary manager or start date. We’ve now upgraded the workflow engine to support additional dynamic fields, allowing you to tailor it to your business needs and improve operational efficiency, user experience and scalability .

Additionally, we’ve introduced a series of UI/UX improvements, including updated workflow icons, new user-friendly components, and confirmation pop-ups to prevent accidental exits. These updates are designed to make your workflow smoother, easier to navigate, and more efficient.

We just made it easier for your team to manage 1:1s

Available for the following HR plans: Platinum

We all know how valuable 1:1s are, which is why we’ve made them even easier to manage on the platform.

Previously, only directors and owners could establish 1:1s on behalf of other employees.

Now, Admins and Owners can now grant access to employees to help them view, edit, or delete 1:1s, giving you more flexibility and support in managing your team.

Learn more about managing 1:1s here.

New Zapier integration

We’ve launched a new integration with Zapier, allowing you to seamlessly transfer data from Job Hero Payroll to apps in the Zapier app store. This low-code solution not only streamlines your workflows, but is also now the leading payroll provider on Zapier.

Learn more about the new Zapier integration and how to get started.

We’ve streamlined the ATS job creation workflow and reduced the time it takes to enter job details.

Available for the following HR plans: Hiring Essentials, Standard, Premium, Platinum

Everyone knows how time-consuming creating a job posting can be. That’s why we’ve further streamlined the process with a new job pre-creation mode.

Now when you select “Add a new job” Or “Create an internal role“you will have three options:

• Create from scratch: This option will launch the existing job creation flow, where the user will manually enter job details.
• Create from a task: This option will start the job creation flow, but in the “Job Details“, the user will be able to select an existing job within their organization to automatically fill in the fields of the step “Job Details” step using input from the previous task. This is similar to the logic used when a user copies a task.
• Create from employee: This option will start the job creation flow, but in the “Job Details“, the user can select an employee within their organization and the employee’s job details will be copied (excluding sensitive fields such as salary).

Learn more about posting jobs.

Close job offers without closing a position

HR plans: Hiring Essentials, Standard, Premium, Platinum

When you’re in the final stages of hiring, you may want to prevent new candidates from applying. This could be because you already have enough candidates or simply because you have already offered the position to a candidate and are waiting for their acceptance.

Previously, when you closed applicant acceptance, it closed all jobs within the ATS. This could make it difficult if you need to reopen the position to find more candidates or restart the process if a candidate fails.

Now, hiring managers can remove the posting from all job boards (including Swag Jobs and their careers pages) without closing the entire posting in the ATS. If the hiring manager wants to reopen the position to accept more applications, they can easily re-post it on these job sites.

Say hello to a powerful new custom form feature

Available for the following HR plans: Platinum

We’ve introduced powerful custom form functionality, making it easy for admins to capture specific information from their team. With this update, you can create custom forms, send them to individuals, teams, or sites, and track responses, all from the dashboard.

Employees will receive email notifications when a form is active and can complete it directly from their To Do widget. Authors will also be informed once the form is completed, ensuring smooth and efficient communication.

Learn more about custom forms.

An easier way to schedule shifts with our new Copy Shifts feature

Available for the following plans: Platinum

We’ve made planning even easier with our new Copy Shifts feature. Now you can quickly copy selected shifts to the next day, week or fortnight, with advanced leave and shift conflict management options.

You can also choose how to navigate employees on leave or in shift conflict by either choosing not to copy the shift or pasting it as an empty shift (if shift bidding is enabled).

Learn more about shift management.

Improved job matching in SmartMatch and our ATS

Available for the following HR plans: Standard, Premium, Platinum

Finding the perfect person for your open position just got a whole lot easier. We have enhanced our job matching capabilities with a new “Seniority» filter for employers.

Now, when you use our ATS or SmartMatch features, you’ll benefit from improved candidate relevance by filtering based on six seniority levels (e.g. graduate, intern, junior, etc.), ensuring better alignment between candidate’s positions and experience.

Learn more about SmartMatch.

New features added to HR Clock/Clock Out function

Available for the following HR plans: Standard, Premium, Platinum

We’ve added a new feature to our HR Clock In/Out settings that requires employees to take a photo when they clock in or out of a shift or break.

This update, available on mobile, also captures GPS locations. Employees using this feature will be prompted to grant their Swag app access to their camera and location.

Please note: This only applies to those using the HR Clock In/Out feature, not the HR Payroll Swag Experience beta.

Filter SmartMatch searches by desired salary

Available for the following HR plans: Hiring Essentials, Standard, Premium, Platinum

We’ve enhanced SmartMatch with a new feature that lets employers filter recommendations by desired salary, helping you find the best talent within your budget.

You can now refine your search by adding a salary range in any currency, annually or hourly. Recommended candidates will then be filtered based on this range to only show candidates who are within budget.

Tasks created via Workflows can now be sent to an external inbox

Available for the following HR plans: Platinum

We’ve expanded our task management capabilities by allowing tasks created via workflows to be sent to an external inbox, just like manually created tasks and onboarding/offboarding checklists.

This means you can be notified when a new employee is added to your team, when an employee has changed roles, or even when a candidate has signed their contract. This functionality also allows you to notify external people when a task is due, for example external IT service providers.

You can do this by adding the send email notification action in the Workflows feature.

Learn more about workflows.

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We want our customers to get the most out of our platform. Whether it’s HR, Payroll, or Benefits, you can expect to find new updates here, all designed to make your world of work easier and more valuable. If you want to stay up to date with our content, you can visit our resource center or follow us on LinkedIn.