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How HR teams can harness the power of employee data

gentongbet — Thu, 23 Apr 2026 01:41:00 +0000

For HR teams, the questions can seem endless.

Are sickness absences increasing? What is the tax impact of bonuses this year? Which department has the most churn?

Answering these questions comes down to one thing: having the right employee data.

However, many HR professionals struggle to manage employee data alongside their day-to-day HR management.

Why does HR struggle with data?

In addition to standardized legislative reporting requirements, it is common for HR teams to receive requests such as:

Board reports
Management Team Reports
Financial reports
Team reports
Departmental reports
And more

Beyond the simple reporting demand for HR teams, which generates tension, there are also fundamental process challenges.

Last minute requests, disconnected data and manual processes All of this makes data management a nightmare.

Additionally, when information is disparate, manually extracting reports can take days; Collecting information from different data sources and manipulating it into a usable format is not only a time-consuming process, but also prone to human errors.

Getting the Most Out of Employee Data with Modern HR Software

The CIPD recommends that businesses proactively seek out opportunities where people analytics can help solve critical problems and co-develop solutions with stakeholders to ensure they are fit for purpose.

However, if the data is scattered or you don’t track the necessary metrics, your burning questions will go unanswered and your HR strategy will suffer.

For example, if departure of employees was a problem you were looking to solve, here are some key metrics you may want to track:

Are people leaving certain departments?
Are some positions leaving at a higher rate than others?
Do people leave after a certain length of service?
Are people using the training offered?
Are people having conversations about learning and development (L&D)?
Do people have regular goals set?
Are people promoted?

Answering these types of questions is crucial to informing your HR strategy.

Your HR software should be an enabler in these scenarios, not an obstacle.

The role of HR software

HR software provides a centralized location for all your employee data, meaning you no longer need to store vital information in spreadsheets or across different locations.

Within the system, in addition to typical employee records, you can also use screens and surveys to capture information – think leavers screens, onboarding questions, and quarterly review processes.

Additionally, software integration means your HR software can connect, share and bring together data from other key systems, such as payroll and finance.

Now what gets interesting is that good HR software allows you to create convenient dashboards within the system, providing a centralized, real-time location for all the common data areas you will need on a daily basis.

These dashboards can be customized to contain all the data points you need, such as:

Cost of illness
Lost days
Workforce status

In addition to dashboards, good HR software also offers a range of predefined reports, which can also be scheduled, including:

Employee balances
Employee absences
Employee Leave
Employee Documents
Annual illness
Benefits
Salary progression
Training and qualification of employees
Workforce by gender
Wage gap between men and women
Benefits

For analytics specific to your business, providers like IRIS also offer bespoke reporting options that you can tailor to your unique needs.

Prime: The data you use is real-time, so if anything changes in the system, it is automatically reflected in your reports without requiring manual intervention. 

Transform data into action with the right tools

With the right software in place, HR teams can spend less time searching for data and more time using it to answer critical questions.

Real-time dashboards, automated reporting and integrated systems enable HR to move from reactive problem-solving to proactive, data-driven decision-making.

If you’re wondering how other ways HR software can support your team, we can help.

Check out our handy guide, which covers the employee lifecycle and the role software plays.

The all-in-one guide to optimizing the employee experience

Download here

Stephanie Coward

Managing Director, HCM

Stephanie Coward is Managing Director of HCM at IRIS, where she leads the strategy, innovation and growth of the organization’s HR and payroll portfolio. She is responsible for positioning IRIS as a trusted partner for human resources professionals and ensuring its solutions meet the evolving needs of the modern workforce.

With over 25 years of experience in the technology sector, Stephanie brings deep business and operational expertise, with a passion for improving the employee experience through technology.

Stephanie is committed to advancing IRIS’ HCM offering and helping organizations build a more resilient and empowered workforce.

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Leeds leads rise in full-time employment in England as Employment Hero teams up with Leeds Rhinos

gentongbet — Thu, 09 Apr 2026 00:09:42 +0000

LEEDS, April 9, 2026: Full-time employment in the UK is growing almost three times faster than part-time work, according to new data from Employment Hero, a global leader in human resources, recruitment and payroll software. Analysis of anonymized records from more than 100,000 employees found that full-time employment grew 13.4% year-on-year in 2026, compared to just 4.9% growth for part-time employment – a significant shift toward stable, permanent work that has accelerated sharply since the start of the year.

Leeds are leading this national trend. Full-time employment in the city grew by almost 20% year-on-year (19.4%) in February 2026, the fastest rate of any city in England, just ahead of Bristol (19.3%).

The results come as Employment Hero announces a new partnership with Leeds Rhinos, one of rugby league’s most historic and beloved clubs. The partnership unites two organizations with a shared commitment to supporting people, building strong teams and investing in the communities that matter most.

Separate Employment Hero research reveals that more than eight in ten (81%) business owners in Yorkshire say they started their business to contribute to their local area, higher than the UK national average of 76%, highlighting the strong sense of community that underpins entrepreneurship in the region.

Rugby league has been part of the social fabric of the north of England for generations, and Leeds Rhinos have played a central role in that history for over a century. Founded on the streets of Leeds in 1865 and one of the founding clubs of rugby league itself, the Rhinos are ingrained in the city’s identity.

Today, the club is as much about community as it is about the game. The Leeds Rhinos Foundation runs employment programs that help young people take their first steps into the world of work and support adults who have dropped out of it, from CV writing to job searching and career paths. This commitment to employment is what makes partnering with Employment Hero a natural fit.

Working with the club, Employment Hero will collaborate on a program of activities designed to engage and support business leaders and the wider community. This will include bespoke experiences for local employers at Headingley Stadium, providing an insight into how elite sporting organizations operate behind the scenes.

Maisie Goss, VP of UK Marketing at Employment Hero, commented:

“As a born and bred Leodensian, seeing Leeds lead the growth of full-time employment in England is something I am extremely proud of. What our research tells us is that business owners in Yorkshire are not just growing for growth. Businesses are supporting their region, and you see it in the way they hire, the way they invest in their employees and the way they present themselves to their communities. Employment Hero exists to make all of this easier. This partnership with Leeds Rhinos, a club built on these same community values, is about ensuring that the employers who drive Yorkshire’s growth have everything they need to continue to do so.

Jamie Jones-Buchanan MBE, CEO of Leeds Rhinos, said:

“I was born in Leeds, played my whole career here and this city runs through everything I do. Rugby league has always been a working man’s sport – built on close-knit communities, strong bonds and caring for each other. That’s exactly what I see from small business owners in this area every day. Partnering with Employment Hero seems like a natural fit because they understand that. It’s not just about business, it’s about making sure the people who make this city tick have the support that they deserve and can continue to create jobs in our city.”

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Time and Attendance Software with Mobile Apps That Work for Shift Teams

gentongbet — Fri, 06 Mar 2026 08:31:45 +0000

Author Bio: Guna Selvarajah is a seasoned B2B product leader with over a decade of experience. Guna is a specialist in the hourly workforce space, developing platforms that bridge the gap between Workforce Management, HR and Talent.

Guna has also built AI-powered products that transformed how shift-based businesses attract and manage talent. This included a programmatic bidding engine that automated sponsored job ad placement across major platforms, maximising applicant quality while controlling cost. He also led the Fourth iQ initiative — a real-time Mission Control style decision-support app for frontline managers in hospitality and retail.

Currently, Guna leads Product Strategy for the UK at Employment Hero, focusing on their “Employment Operating System” (EmploymentOS) and all-in-one platform to empower SMEs and larger enterprises alike.

Time and attendance software is the backbone of effective workforce management, especially when you’re running shift-based teams. For businesses in sectors like retail, care and hospitality, the daily juggle of complex rotas, last-minute shift swaps, overtime calculations and leave requests is a huge administrative weight.

Using disconnected spreadsheets, paper timesheets and separate payroll systems only adds to the chaos, creating room for errors and compliance headaches.

But what if you could put those disconnected pieces together? Imagine a single, streamlined system where time tracking, rostering and payroll work in perfect harmony.

Employment Hero’s Senior Product Manager, Guna Selvarajah, helps businesses solve the real challenges of managing shift-based teams every day.

In this edition of ‘Ask the Expert’, Guna brings his deep experience in digital workforce management to share practical, proven advice on building smarter rotas, automating processes and creating clarity for everyone, no matter how complex your shift patterns are.

Let’s break down what your business actually needs and how you can find a solution that truly supports your team, day in and day out.

Why time and attendance software is non-negotiable

Relying on manual processes to manage your team’s hours is a risky game. It drains valuable time that you could be using to grow your business. Worse, it exposes you to costly mistakes. In fact, 84% of businesses have experienced errors when processing payroll for staff. And it’s not just about errors; 1 in 3 businesses manage payroll via spreadsheets or forms. From incorrect pay to failing to meet compliance obligations, the fallout from human error can be significant.

“Rostering, time tracking and payroll aren’t three separate tasks, they’re three stages of a single, continuous workflow. Rostering sets the intent. Time tracking captures reality. Payroll is the output of both. When those three things aren’t connected, data has to be manually re-entered at every handoff and that’s where errors, delays and compliance exposure enter the picture. Labour cost averages around 70% of all operating expenses for most businesses. When the systems governing that cost are disconnected, every inefficiency gets amplified at scale.”

“The risks in manual time and attendance processes are largely invisible; until they’re not. Working Time Regulation breaches don’t surface until an employee raises a complaint. Wage law gaps compound quietly across pay cycles until HMRC investigates retrospectively. Time theft from buddy punching leaves no audit trail. And a shift swap handled over WhatsApp but never recorded in the rota means payroll has no idea who actually worked. Each of these problems is preventable. None of them are visible in a spreadsheet until the damage is already done and with one in four employees beginning to look for a new job after their first payroll error, the cost of getting it wrong goes well beyond the financial correction.”

Effective time and attendance software is the foundation of modern workforce management. It provides accuracy, efficiency and peace of mind. If your business relies on complex schedules, it’s not a luxury, it’s essential. You gain a clear, real-time view of your operations, enabling you to make smarter decisions and keep your team happy and paid correctly.

“The most immediate gain when businesses move to an integrated digital platform is accuracy and that accuracy compounds. What was scheduled, what was actually worked and what gets paid all draw from the same verified dataset. Payroll errors drop, compliance calculations become reliable and RTI submissions reflect reality. Most businesses report ROI within three months of switching. But the longer-term gain is equally significant: managers get their time back. Time spent chasing timesheets and resolving payroll queries is returned to the floor and in shift-based businesses, where the quality of floor-level leadership directly drives revenue and customer satisfaction, that shift in focus matters.”

What to look for in a time and attendance solution

When you start searching for “trusted time and attendance systems,” it’s easy to get lost in a sea of features. How do you separate the genuinely useful tools from the noise?

“For shift-based workforces, finding a trusted system comes down to two things: accuracy and ease of use. The best platforms make the right thing the easy thing, because compliance failures and payroll errors rarely happen because people don’t care. They happen because the correct process is too cumbersome, so people find shortcuts. The three questions I’d ask any vendor are: Was it built for shift-based work, or retrofitted to handle it? Does it close the loop all the way from scheduling to a compliant payroll output without human intervention? And are frontline employees actually using it willingly? That last one is the metric vendor demos almost never show you, but it’s the most telling.”

For shift-based teams a few key features are critical. Your ideal solution should offer:

A powerful mobile app: Your team isn’t chained to a desk and your management tools shouldn’t be either. A mobile app empowers employees to clock in and out, view their rotas and request leave from anywhere. For managers, it means approving timesheets and managing schedules on the go.

Automated overtime and leave tracking: Manual calculations are a recipe for disaster. The right software automatically tracks overtime based on your predefined rules and simplifies the entire leave management process, from request to approval.

Seamless payroll integration: The biggest time-saver of all is a system where approved timesheets flow directly into your payroll run. This eliminates manual data entry, reduces errors and ensures your team is paid accurately and on time, every time.

Want to see how effortless shift management, payroll and compliance can be? Book a demo with our team or explore our features to discover a smarter, simpler way to run your workforce.

Ready for an all-in-one solution? Say hello to Employment Hero

Real-world success: REEL Cinemas’ story

When REEL Cinemas, an independent cinema chain with 15 sites across the UK, faced the challenge of juggling complex rotas and disjointed systems for payroll, time tracking and hiring, they knew they needed a modern solution. Manual clock-in data, spreadsheet chaos and slow recruitment were costing them valuable time and potential candidates. Payroll errors and admin delays were all too common.

By making the switch to Employment Hero’s integrated platform, REEL Cinemas brought everything, scheduling, time tracking, payroll and onboarding, into one system. The impact was immediate.

The results?

Admin time slashed: Payroll processing time reduced by 80%, freeing the team to focus on what matters most.
Faster hiring: 59 roles filled with an average time to hire of just 15 days, using Employment Hero’s ATS and SmartMatch tools.
Tangible cost savings: £8,000 saved annually through Indeed free job posting integration.
Stronger compliance and visibility: Centralised data means managers can audit hours, leave and shift changes in seconds.
Happier teams: Smooth onboarding and easy mobile access for rotas, payslips and leave requests.

“If you’re running a business and want a single one-stop shop for everything from induction, to rota, to payroll, it does it all.”

– Dave Monk, Farnham General Manager

Want to achieve results like REEL Cinemas? Book a free demo or learn more about our time and attendance solutions to see how Employment Hero could streamline your workforce management.

“The biggest lesson from REEL Cinemas is that the hardest part is starting, not switching. That 80% reduction in payroll processing time wasn’t the result of fixing one thing; it was the result of fixing the connections between everything. When rostering, time tracking and payroll stop operating in silos, the time savings multiply across every function simultaneously. Compliance becomes structurally harder to get wrong. And filling 59 roles in an average of 15 days isn’t just an HR win; for a shift-based business, reducing understaffing is one of the highest-impact operational improvements you can make.”

The core problem for many growing businesses is juggling too many systems. One for rotas, another for time tracking and a third for payroll. This disjointed approach is inefficient and costly.

“What I see most often isn’t businesses running entirely manual processes, it’s businesses that have digitised each function separately and assumed that’s enough. A scheduling tool here, a clocking app there, payroll in a third system. On paper it looks modern. In practice, someone is still manually exporting a CSV from the rota, cross-referencing it with the clocking data, and re-entering hours into payroll every single period. The tools changed. The handoffs didn’t.

“For shift-based workforces, that gap is particularly costly. Shifts change constantly: last-minute no-shows, urgent cover requests, swaps agreed over WhatsApp or texts that never make it into the rota. When those systems don’t talk to each other, every one of those changes has to be caught and manually corrected across three platforms before payroll closes. Miss one, and someone gets paid wrong. When everything sits in one connected system, a shift change updates the rota, the timesheet, and the payroll calculation in one action. The change happens once, correctly, everywhere.”

Breaking the mould with Employment Hero

We built our platform to solve this exact problem. Employment Hero isn’t just another time and attendance tool; it’s an all-in-one HR and payroll platform designed to make employment easier. We combine time tracking, rostering, leave management and payroll into a single, intuitive system.

“EmploymentOS was built from the ground up to bring HR, rostering, time and attendance, leave and payroll together in one connected system, and what that means in practice goes beyond data flowing without handoffs.

“Compliance is built directly into the scheduling workflow. When a manager builds a rota, the platform checks Working Time Directive rules in real time — rest break requirements, 48-hour weekly limits, age-specific wage rates — and flags a breach before the shift is published. That’s not a report you check after the fact. It’s a guardrail built into the moment the decision gets made.

“Leave works the same way. When an employee submits a leave request, the platform doesn’t just update a leave balance, it checks for rota conflicts, adjusts the timesheet, and feeds the correct hours into the payroll calculation automatically. One action updates everything.

“On the time tracking side, employees clock in via mobile app with GPS geofencing or biometric verification. If they’re not within the geofence of their workplace, they can’t clock in, so you’re only ever paying for active floor time. And because the clock-in pre-fills the work type and shift conditions, timesheets arrive at payroll already verified.

“The other thing managers consistently tell me they value is being able to see what a rota will cost as they’re building it. Real-time labour cost visibility means cost decisions are made before shifts are committed, not discovered after payroll closes. And with the Rota Contracted Hours Report, managers get a week-by-week view of rostered hours versus contracted hours, with variance flagged automatically, so over-rostering and under-utilisation are visible before they become a problem.”

For industries like retail, care and hospitality, this integrated approach is a game-changer.

“Retail, care and hospitality are where the consequences of disconnected systems show up most acutely and where the gains from integration are most immediate. These sectors share three things: tight margins, high staff turnover and rotas that change constantly. In care, a missed rest break isn’t just a compliance breach, it’s a safeguarding risk and the documentation to prove it didn’t happen needs to be instant and auditable. In hospitality and retail, where you might have 30 staff across a weekend shift pattern and three people calling in sick, the ability to make a cover change once and have it update everywhere, rota, timesheet, payroll, is the difference between a smooth weekend and a week of payroll corrections.

“What I see consistently when businesses in retail, care, and hospitality move to an integrated platform is that speed and compliance stop feeling like a trade-off. They’ve always assumed getting compliance right takes more time. It doesn’t, it takes better systems.

“Payroll closes faster because the data is already verified at the point of clock-in, not reconstructed from three different sources at period end. Managers stop second-guessing rest periods because the system flags a breach before the shift is published. In care, that matters beyond compliance; a missed rest break is a safeguarding risk, and the audit trail to demonstrate it didn’t happen needs to be instant. You can’t produce that from a spreadsheet.

“In hospitality and retail, where you might have 30 staff across a weekend and three people call in sick, making one cover change and having it update the rota, the timesheet, and payroll in a single action is the difference between a smooth weekend and a week of corrections. What I see most consistently after integration in these sectors is a significant reduction in time spent in the back office, and a corresponding improvement in what actually matters on the floor.”

You can build compliant rotas, manage shift swaps with ease and have peace of mind knowing that all data syncs automatically for payroll. It’s the end of system-switching and the beginning of true efficiency.

Curious to see how this could work for your business? Book a personalised demo or learn more about Employment Hero’s all-in-one solutions to experience workforce management made easy.

See how Employment Hero can transform your business

Don’t let outdated systems hold your business back. Supercharge your HR, payroll and shift management in one seamless platform, no spreadsheets, no clunky workarounds, just real efficiency. Employment Hero puts game-changing automation, compliance confidence and powerful time-saving tools at your fingertips.

Ready to see the difference?

Discover a better way to manage your workforce. See how Employment Hero handles shift-based compliance in one system.

Book your personalised demo now to see how Employment Hero can save you time, cut costs and give you complete confidence in your workforce management.

Legal accuracy checked on [20/02/2026]. Last updated [05/03/2026].

¹Employment Hero commissioned research with One Poll, UK, May 2025, n=1000 business leaders/owners in companies of 5-249 employees.
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