For HR teams, the questions can seem endless.
Are sickness absences increasing? What is the tax impact of bonuses this year? Which department has the most churn?
Answering these questions comes down to one thing: having the right employee data.
However, many HR professionals struggle to manage employee data alongside their day-to-day HR management.
Why does HR struggle with data?
In addition to standardized legislative reporting requirements, it is common for HR teams to receive requests such as:
- Board reports
- Management Team Reports
- Financial reports
- Team reports
- Departmental reports
- And more
Beyond the simple reporting demand for HR teams, which generates tension, there are also fundamental process challenges.
Last minute requests, disconnected data and manual processes All of this makes data management a nightmare.
Additionally, when information is disparate, manually extracting reports can take days; Collecting information from different data sources and manipulating it into a usable format is not only a time-consuming process, but also prone to human errors.
Getting the Most Out of Employee Data with Modern HR Software
The CIPD recommends that businesses proactively seek out opportunities where people analytics can help solve critical problems and co-develop solutions with stakeholders to ensure they are fit for purpose.
However, if the data is scattered or you don’t track the necessary metrics, your burning questions will go unanswered and your HR strategy will suffer.
For example, if departure of employees was a problem you were looking to solve, here are some key metrics you may want to track:
- Are people leaving certain departments?
- Are some positions leaving at a higher rate than others?
- Do people leave after a certain length of service?
- Are people using the training offered?
- Are people having conversations about learning and development (L&D)?
- Do people have regular goals set?
- Are people promoted?
Answering these types of questions is crucial to informing your HR strategy.
Your HR software should be an enabler in these scenarios, not an obstacle.
The role of HR software
HR software provides a centralized location for all your employee data, meaning you no longer need to store vital information in spreadsheets or across different locations.
Within the system, in addition to typical employee records, you can also use screens and surveys to capture information – think leavers screens, onboarding questions, and quarterly review processes.
Additionally, software integration means your HR software can connect, share and bring together data from other key systems, such as payroll and finance.
Now what gets interesting is that good HR software allows you to create convenient dashboards within the system, providing a centralized, real-time location for all the common data areas you will need on a daily basis.
These dashboards can be customized to contain all the data points you need, such as:
- Cost of illness
- Lost days
- Workforce status
In addition to dashboards, good HR software also offers a range of predefined reports, which can also be scheduled, including:
- Employee balances
- Employee absences
- Employee Leave
- Employee Documents
- Annual illness
- Benefits
- Salary progression
- Training and qualification of employees
- Workforce by gender
- Wage gap between men and women
- Benefits
For analytics specific to your business, providers like IRIS also offer bespoke reporting options that you can tailor to your unique needs.
Prime: The data you use is real-time, so if anything changes in the system, it is automatically reflected in your reports without requiring manual intervention.
Transform data into action with the right tools
With the right software in place, HR teams can spend less time searching for data and more time using it to answer critical questions.
Real-time dashboards, automated reporting and integrated systems enable HR to move from reactive problem-solving to proactive, data-driven decision-making.
If you’re wondering how other ways HR software can support your team, we can help.
Check out our handy guide, which covers the employee lifecycle and the role software plays.
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